Build a Million-Dollar Side Business

September 30, 2010

You can work full time and still be a successful entrepreneur.

Sari Crevin | May 18, 2010

URL: http://www.entrepreneur.com/article/206716

I have always considered myself an entrepreneur; it’s something you are born with, something you actually don’t have a choice in. It’s that unbelievable desire and passion to create something all your own, where the power, decisions, success and failures are in your hands. Even during periods of my life when I had a full-time job, I always had something that was just mine, where I held the reins.

I also grew up in a household where I was constantly reminded that being self-employed is always better than the alternative; I was told that is where the money really lies. Prior to my current company, BooginHead , I had founded a recruiting and coaching firm. Despite its moderate success, it didn’t take off in the way I had hoped. Maybe it was the down economy or the fact that I was just starting a family, but I knew it was not my golden ticket. At that time, someone shared with me that some of the most successful people in this world fail several times before they reach true success, and I believe this to be true.

In 2005, I created the very first prototype of SippiGrip. I was frustrated with my 1-year-old son, Jake, who threw his sippy cup to the floor from his high chair, stroller and car seat. I was constantly picking up the cups, which were either getting dirty or getting lost. I looked everywhere for something that would fit my needs. While there were a few products on the market at that point, each one had some major flaw that rendered the it useless by my standards. I even said to myself, “If I find something that works just as well as what I have created, I will let this project go and move on to something else.”

I never did, and that’s how the SippiGrip was born. Now thousands of parents everywhere purchase SippiGrip from large retailers such as Babies “R” Us as well as smaller, high-end boutique stores like Kitson in Los Angeles. The SippiGrip is affordable and functional, but fashionable enough for every kind of customer.

In the beginning, the SippiGrip was made out of polypropylene (most commonly used for dog leashes) and only came in three solid colors. It was incredibly long (too long to pass any safety tests) and, at the time, it didn’t have my “secret sauce,” the grip material. But I hit the streets anyway to get it in front of any mom who would be willing to use it and give me her feedback. I asked mothers what they would pay for it, what to call the item and what improvements they would make. That initial feedback is what gave me the idea to use a material that allows the strap to suction to the cup or bottle. That’s how I came up with the name SippiGrip, and it’s what truly differentiates the SippiGrip from my competitors’ products.

In early 2007 I stopped treating this as a hobby. I formed BooginHead LLC and decided to put my efforts into launching a serious business. At the time I had no experience or knowledge of the industry or even any idea of how to bring a product to market. This is where that raw entrepreneurial desire came into play. I used every resource I could find and connected with other parent inventors who had already paved the way to success. I made a lot of mistakes in the beginning and wasted a lot of money, but I learned from those mistakes and was better off because of them.

This year our company is on track to break the million-dollar mark in sales. The road was not an easy one, but there were a few key things we did early on to help move the business along and grow it so quickly:

  • I connected with other parent inventors. Some were already successful and others were at the same stage I was. We shared resources to gain an understanding of the industry. Some of those resources included manufacturers, trademark and patent attorneys, and general industry knowledge of how to approach retailers. Sites that I highly recommend are mominventors.com and mommymillionaire.com .
  • Despite the fact that my product was still in the early stages, I signed on as a vendor at The ABC Kids Expo Trade Show in September 2007. This is where Target approached me to be in its 2008 Parent Invented Products Program. I also got some very honest feedback from buyers that helped improve my product long-term. Most people have the impression that trade shows are over-the-top expensive. But you can make a great impact on a small budget. Looking back, my first booth was simply embarrassing. Once I got to the show and realized what other people were doing, I was awestruck. But Target didn’t seem to mind. It was more interested in the product than the fancy booth. This was a pivotal turning point for the company: Target was not only great exposure for my product, but working with a company this large was like earning an MBA in the industry. I learned how to operate with a large retailer successfully and was able to bring that knowledge and infrastructure as a selling point to new retailers.
  • I invested in a good lawyer. There are many places to cut corners in the beginning, but a lawyer is not one of them. Trademark and patent applications can be very tricky. You’ll find many “do it yourself” sites online, but one wrong word and your application can be rendered useless. It’s important to have good legal counsel to do it the right way.
  • I always listened to my customers and consistently made changes and upgrades to the product to fit customers’ needs. For example, after reading some reviews online about my PaciGrip product, I realized how important it was for the PaciGrip to work with all types of pacifiers, so I changed its design. That key change has made it my best-selling product.
  • I never gave up. There were some very discouraging times, but I stayed committed to my dream and pushed through each one successfully. For example: Less than a year ago I received a certified letter in the mail from Playtex Corp. saying that I was infringing on its trademark of the word “Binky” with my product “BinkiGrip.” This is also a great example of why legal counsel is so important. Had I consulted a lawyer before moving forward with my product name, this issue would have been caught and addressed from the beginning. Instead, I scrambled not only to find a new name but also to figure out how to change the packaging for all the units that were currently in production or in transit to my distribution center. To be fair, Playtex was more than reasonable in allowing me time to do this. However, rolling out this change was a large expense and created a lot of stress. It also meant rebranding a product under its new name, PaciGrip, after that product had already begun gaining momentum in the marketplace under a different name.

How to Gain Larger Distribution
After launching in Target stores under the Parent Invented program, I wanted to use that success to gain larger distribution. At that time, Babies “R” Us was the ultimate goal for my products. I timed my pitch to coincide with the company’s “line review” and when I knew I would have strong sales numbers to show. Pitching during the line review was important because I wanted Babies “R” Us to be open to looking at a new product. I approached the buyer by describing the success we had in a competing store and explaining what I could do for its stores. Using my established infrastructure as a selling point, I also demonstrated that my product was “plug and play.” If Babies “R” Us took me on, it would not have to teach me the ropes of operating with a large retailer. I used this same approach with other retailers and had a strong response.

By the time I returned to The ABC Kids Expo in 2008, the BooginHead brand had seen incredible growth in the United States with Target, Babies “R” Us, BuyBuyBaby and Amazon.com.

It had become clear to me from watching my competitors that international distribution was the next step. This can be a daunting task without an understanding of how the retail business operates in other countries. I learned through relationships I had formed at the trade show that working with international distributors was the best route into foreign markets. These distributors often attend the trade shows and will approach you directly to work with them. But before you go down that road, there are a few important things to know:

  • Distributor pricing: International distributors buy in bulk and sometimes directly from where you have the products manufactured–so you have to provide discounted pricing to make it profitable for them.
  • Additional safety testing: Each country has its own guidelines to follow.
  • New packaging: Many times you will have to convert packaging into other languages specific to the selling countries.
  • International trademarks and a distributor agreement: This is another case where you need a good lawyer.

Looking at the above list can be daunting. Once those things are established, however, selling internationally can be a great source of additional income for your business. International sales can greatly increase your profit because if distributors purchase directly from your manufacturer, you don’t incur the costs of bringing the product into the country and distributing it. It is a pure profit scenario with very little added expense above the cost of manufacturing.

Expand Your Product Line
Gaining all these distribution channels to sell your one great product idea is a wonderful accomplishment, but in order to keep the cash flow strong, it’s also important to expand your product line. The buyer at Target advised that when thinking about building my brand, I should consider products that could hang next to each other on the shelf and be in the same category. That way the brand presence is stronger, rather than having your products scattered throughout the store.

After seeing the success of SippiGrip, I knew I needed other products; the PaciGrip was an obvious addition. Because I was already using the same material for the SippiGrip, it was easy to add it to the production line and even offer them as a set. Little did I know that the PaciGrip was going to be one of my strongest sellers. This past year I introduced the SplatMat to the BooginHead brand, and I have two more products in development. All these products can be displayed in the same section of retail stores. They are also washable, durable, non-toxic, and they fit my main criteria: They solve a problem for parents at an affordable price.

Once you go through the cycle of bringing a product to market, it becomes easier each time to bring an idea from conception to reality. Keep your mind open to new ideas and don’t be afraid to test something out with friends and family for feedback.

Being an entrepreneur is no easy task. Many of us have full-time jobs and families in addition to our business dreams. I work as an HR manager for Microsoft’s XBox division. Along with managing a family with two young sons, it can be overwhelming.

But I truly believe that if you are passionate about something, it doesn’t feel like “work,” and somehow you find the time to fit it all in. In our family we have a “no work zone” between the hours of 5 and 7:30 p.m. This is when our family spends time together to eat and play without any interruptions. Having that structure in place, so you know you are carving out time for your family and for yourself, is so important. With some structure, a good support system and the right entrepreneurial spirit, any dream is possible.


Sari Crevin invented the SippiGrip and its companion product, the PaciGrip. Her company, BooginHead LLC, is on track for $1 million in sales this year.

 


Businesses You Can Start at Home

September 30, 2010

When it comes to selling products and services, the best home business is one that fits your interests and abilities.
By Lesley Spencer Pyle   |   April 7, 2010

Home-based businesses are proving to be a great solution for many women today, either as a part-time supplement to their family’s income or as a full-time alternative to the 9-5 lifestyle. Could you be the next successful business owner? Consider the following service-oriented and product-oriented businesses.

If you opt for a service business, you can perform the service at home (word processing, tutoring, bookkeeping or child care) or at another location (interior design, home organizing or consulting).

Services that Sell

Computer Services
If you are technically proficient, a computer-related business might be right for you. Programmers, systems engineers, networking experts, repair and upgrade specialists, and web designers are always in demand. You could become a subcontractor for smaller companies and work as a consultant for them. Whether you provide software support or website design, the hourly wage for these services is among the best in freelancing.

Virtual assistant
Virtual assistants, or VAs, perform a variety of duties, ranging from answering phones to updating websites. Some read and respond to e-mails, type up transcripts, write articles and do light bookkeeping. According to The 2-Second Commute: Join the Exploding Ranks of Freelance Virtual Assistants , by Christine Durst, VAs are a $130 billion industry annually.

Bookkeeping
If your friends are always asking for help with their taxes, you can work down the street at a temporary tax store for $10 an hour, or you can sell your own services for several times that amount. You will need software and a computer dedicated to the business. Then you need to find clients. Look for small businesses that are just getting started; they’re most likely to need immediate help.

Consulting/coaching/teaching
Providing consulting or coaching services is something many women can do. You start with your own expertise and specialized industry knowledge and sell it to people who need it. Lauri Meizler was a food-and-beverage analyst on Wall Street when she decided to become a nutritional consultant . Laureen Wishom did the same, leaving her corporate life to become a business coach for women. There are consultants in every possible field you can imagine–from fertility to breastfeeding, weddings and nursery set-up. Many teachers and consultants leverage their time by teaching classes or consulting in groups.

Profitable Products
If you want to sell goods as your business, you’ll have to decide whether to create them yourself (crafts, baked goods) or buy them from others and resell them (on places like eBay , half.com and Craigslist ).

Online resale
You can sell or resell products via an online marketplace such as eBay, Amazon Auctions or Craigslist. You can sell used goods, buy goods wholesale or use a drop-shipping service. Wendy, a nurse, has been reselling yard-sale items for about two years. “I started when I tried to resell my kid’s toys at local consignment shops,” says Wendy, who is preparing to shift to her resale business full-time next year. “They only offered about 30 percent of the retail price and, online, I could get closer to 80 percent. Now I buy items at yard sales for about 20 percent of their value,” she says. She estimates last year’s earnings at $20,000 but is on track to double that this year.

Crafts
In September of 2008, when the stock market crashed and forecasts for most of the economy looked pretty bleak, Etsy.com , the handmade craft-selling site, reported a 5 percent increase over sales in August. In fact, just last month, more than 500,000 items sold, bringing in almost $8 million. The possibilities are endless–you can turn your passion into profit if you are interested in any of these projects: art glass, basket weaving, beading, candle making, ceramics/polymer clay, crocheting, cross stitch, doll making, embroidery, fiber, floral, folk art, gift baskets, jewelry/lapidary, knitting, leather, metalsmithing, mosaic tiles, needlepoint, painting, paper crafts, photography, plastic canvas or pottery.

Agricultural/culinary providers
Resourceful growers specialize in niche markets overlooked by major farmers and ranchers, such as mushrooms, exotic fruits, organically grown vegetables or unusual plants and flowers. If you bake specialty items, you can sell locally to individuals, restaurants, businesses or farmers’ markets.

The best home business idea is the one that fits your passions, interests, abilities and needs. Matching your resources with the perfect business idea is the best way to begin a new business designed to succeed.

Lesley Spencer Pyle is the founder and president of HomeBasedWorkingMoms.com and HireMyMom.com , and she is the author of The Work-at-Home Workbook: Your Step-by-Step Guide on Selecting and Starting the Perfect Home Business for You . Pyle has been working from home for more than 13 years.


Writing the Business Plan

September 29, 2010

Writing the Business Plan

Now that your research and plan development are nearing completion, it is time to move into action. If you are still in favor of going ahead, it is time to take several specific steps. The key one is to organize your dream scheme into a business plan.

What Is It?

* Is written by the home-based business owner with outside help as needed.
* Is accurate and concise as a result of careful study.
* Explains how the business will function in the marketplace.
* Clearly depicts its operational characteristics.
* Details how it will be financed.
* Outlines how it will be managed.
* Is the management and financial “blueprint” for startup and profitable operation?
* Serves as a prospectus for potential investors and lenders.

Why Create It?

* The process of putting the business plan together, including the thought that you put in before writing it, forces you to take an objective, critical, unemotional look at your entire business proposal.
* The finished written plan is an operational tool which, when properly used, will help you manage your business and work toward its success.
* The completed business plan is a means for communicating your ideas to others and provides the basis for financing your business.

Who Should Write It?

* The home-based owner to the extent possible
* Seek assistance in weak areas such as:

* accounting
* insurance
* capital requirements
* operational forecasting
* tax and legal requirements

When Should a Business Plan Be Used?

* To make crucial startup decisions
* To reassure lenders or backers
* To measure operational progress
* To test planning assumptions
* As a basis for adjusting forecasts
* To anticipate ongoing capital and cash requirements
* As the benchmark for good operational management

Proposed Outline for Home-Based Business Plan

This outline is suggested for a small proprietorship or family business. Shape it to fit your unique needs.

Part I. – Business Organization

Cover Page:

Business Name:_____________________
Street Address: _____________________
Mailing Address:____________________
Telephone Number:__________________
Owner(s) Name(s):___________________

Inside Pages:

Business Form:______________________
(proprietorship, partnership, corporation)
If incorporated:______________________
(state of corporation)

Include copies of key subsidiary documents in an appendix. Remember even partnerships require written agreements of terms and conditions to avoid later conflicts and to establish legal entities and equities. Corporations require charters, articles of incorporation, and by-laws.

Part II. – Business Purpose and Function

In this section, write an accurate yet concise description of the business. Describe the business you plan to start in narrative form.

What is the principal activity? Be specific. Give examples.

Product or service description(s):

* Retail sales?
* Manufacturing?
* Service?

* Other?

How will it be started?

* A new startup
* The expansion of an existing business
* Purchase of an going business
* A franchise opportunity
* Actual or projected startup date

Why will it succeed? Promote your idea!

* How and why this business will be successful
* What is unique about your business
* What is its market “niche”

What is your experience in this business? If you have a current resume of your career, include it in an appendix and reference it here. Otherwise write a narrative here and include a resume in the finished product. If you lack specific experience, detail how you plan to gain it, such as training, apprenticeship or working with partners who have experience.

The Marketing Plan

The marketing plan is the core of your business rationale. To develop a consistent sales growth, a home-based businessperson must become knowledgeable about the market. To demonstrate your understanding, this section of the home-based business plan should seek to concisely answer several basic questions.

Who Is Your Market?

* Describe the profile of your typical customer.

# Age____________________________________
Male, female, both_______________________ _
How many in family_____________________ ___
Annual family income_______________________
Location________________________________
Buying patterns___________________________
Reason to buy from you____________________
Other__________________________________

* Geographically describe your trading area

# (i.e., county, state, national)
________________________________________

* Economically describe your trading area

# (single family, average earnings, number of children)
________________________________________

How Large is the Market?

* Total units or dollars__________________________
* Growing______ Steady______ Decreasing_____
* If growing, annual growth rate___________________

Who Is Your Competition?

No small business operates in a vacuum. Get to know and respect the competition. Target your marketing plans. Identify direct competitors (both in terms of geography and product lines) and those who are similar or marginally comparative. Begin by listing names, addresses, and products or services. Detail briefly but concisely the following information concerning each of your competitors:

* Who are the nearest ones?
* How are their businesses similar or competitive to yours?
* Do you have a unique “niche”? Describe it.
* How will your service or product be better or more saleable than your competitors?
* Are their businesses growing? Stable? Declining? Why?
* What can be learned from observing their operations or talking to their present or former clients?
* Will you have competitive advantages or disadvantages by operating from home? Be honest!

Remember, your business can become more profitable by adopting the good competitive practices and by avoiding their errors.

To help you evaluate how successful your product or service will be, go down the following list of standard characteristics (you may want to add more from your knowledge of your field) and make a candid evaluation of your competitive “edge.” On a scale of “0″ (theirs puts mine to shame) to 10 (mine puts theirs to shame) indicate the potential for you and a total score:

FEATURE

Price                                                        ______
Performance                                             ______
Durability                                                    ______
Versatility                                                 ______
Speed/accuracy                                       ______
Ease of operation or use                          ______
Ease of maintenance or repair                  ______
Ease of cost or installation                       ______
Size or weight or color                            ______
Appearance or styling or packaging         ______

Total Points                                             ______

A Total Points score of less than 60 indicates that you might reconsider the viability of your product or service or think about how you can improve it. Over 80 points indicates a clear competitive edge.

What Percent of the Market Will You Penetrate?

1. Estimate the market in total units or dollars. ______
2. Estimate your planned volume. ______
3. Amount your volume will add to total market. ______
4. Subtract 3 from 2. ______

Line 4 represents the amount of your planned volume that must be taken away from the competition.

What Pricing and Sales Terms Are You Planning?

The primary consideration in pricing a product or service is the value that it represents to the customer. If, on the previous checklist of features, your product is truly ahead of the field, you can command a premium price. On the other hand, if it is a “me too” product, you may have to “buy” a share of the market to get your foothold and then try to move price up later. This is always risky and difficult. One rule will always hold: ultimately, the market will set the price. If your selling price does not exceed your costs and expenses by the margin necessary to keep your business healthy, you will fail. Know your competitors pricing policies. Send a friend to comparison shop. Is there discounting? Special sales? Price leaders? Make some “blind” phone calls. Detail your pricing policy:

What Is Your Sales Plan?

Describe how you will sell, distribute or service what you sell. Be specific. Below are outline some common practices:

Direct Sales

Direct sales by telephone or in person. The tremendous growth of individual sales representatives who sell by party bookings, door-to-door, and trough distribution of call back promotional campaigns suggests that careful research is required to be profitable.

Mail Order

Specialized markets for leisure time or unique products have grown as more two-income families find less time to shop. Be aware of recent mail order legislation and regulation.

Franchising

a.   You may decide to either buy into someone else’s franchise as a franchise or

b.   Create your own franchise operation that sells rights to specific territories or
product lines to others. Each will require further legal, financial, and marketing
research.

An excellent starting point if you are considering franchise involvement is the SBA Publication #MA7.007, Evaluating Franchising Opportunities. The International Franchise Association also publishes a number of valuable aids in this field.
Distributors

You may decide to work as a local or regional distributor for several different product lines.

Outline your sales plan below:

What Is Your Advertising Plan?

Each product or service will need its own advertising strategy as part of the total business marketing plan. Before developing an advertising campaign for your business plan, take time to review a few basic assumptions. By definition, advertising is any form of paid, non-personal promotion that communicates with a large number of potential customers at the same time. The purpose of advertising is to inform, persuade, and remind customers about your company’s products or services. Every advertising activity should have specific goals. Common examples are:

* To bring in sales orders or contracts
* To promote special events such as sales, business openings, new products
* To bring in requests for estimates or for a sales representative to call
* A special goal at the outset may be to use special media to establish yourself    even before startup and to get potential customer “feedback”

These might include one or more of the following:

* Purchase and distribution of business cards to potential clients
* Posting notices on free bulletin boards in area supermarkets or office complexes
* A telephone survey of potential clients to alert them to startup plans

To assist in determining what types of advertising are appropriate and within company budget projections, it will be necessary to carefully review your customer profile. From this review, establish a clear statement of advertising goals. Write down what you want your advertising to accomplish:

The next step will be to develop answers to the following crucial questions:

Q. What should be said about the business and how should it be stated?

Q. What media should be used?

Q. How much can be afforded?

Q. How can the advertising program be implemented?

Q. How can its effectiveness be measured?

The basic criteria for selecting specific types of media will include concise answers to the following:

* Trading Area – Do you plan to serve or sell to an industrial market, a national market, a neighborhood or specialized market? Describe yours:

* Customer Type – What does your potential customer read or listen to? Where? How often? What image does the media you are considering suggest? Does it fit your customer? Describe your customer:

* Budget Restrictions – how will the amount of money you have to spend limit the media you can use? How can you spread your budget out over a year to give a repetitive, continuous message? While you may have to spend more at the start, a good ongoing guideline is that advertising should not exceed 1 or 2 percent of sales. Set forth how much you are willing to invest in advertising in the first year: $_____ Break into months or quarters: $_____ $_____ $_____ $_____

* Continuity of Message – how will the type of product or service, customer profile, and seasonal buying patterns affect your choice of media and the frequency with which you advertise? Explain your message here:

* Past Performance – What is the track record for use of the medium you are considering for your type of business? What do your competitors use? What does your trade association     suggest? Enter appropriate comments here:

For more on media selection and creating your advertising plan, see Plan Your Advertising Budget (also found in this handbook).

Management Plan

Who Will Do What?

Be sure to include four basic sets of information:

1. State a personal history of principals and Related work, hobby, or volunteer experience (include formal resumes in Appendix).
2. List and describe specific duties and responsibilities of each
3. List benefits and other forms of compensation for each.
4.Identify other professional resources available to the business. Example: accountant, lawyer, insurance broker, banker. Describe relationship of each to business. Example: “accountant available on part-time hourly basis, as needed, initial agreement calls for services not to exceed x hours per month at $xx.xx per hour.”

To make this section graphically clear, start with a simple organizational chart that lists specific tasks and shows who (type of person is more important than individual name other than for principals) will do what indicated by arrows, work flow, and lines of responsibility and/or communications. Consider the following examples:

Or like this?

Concisely answer the following question:

A.  What are your personal needs now?
1. ____________________________________________________________
2. ____________________________________________________________
3. _____________________________________________________________
4. _____________________________________________________________

A.  What skills must each key person have
1. _____________________________________________________________
2. _____________________________________________________________
3. _____________________________________________________________
4. _____________________________________________________________

A.  Are the people needed available? Name Them, indicate full or part-time salary rates:
1. ______________________________________________________________
2. ______________________________________________________________
3. ______________________________________________________________
4. ______________________________________________________________

Detail a proposed work schedule by week and month for at least the first year.

Calculate total salaries, wages, fringe benefits, and payroll taxes for each month of the first year.

Compensation Fringe Payroll

Benefits Taxes

1st month         $______         $______         $______
2nd month        $______         $______         $______
3rd month         $______         $______         $______
4th month         $______         $______         $______
5th month         $______         $______         $______
6th month         $______         $______         $______
7th month         $______         $______         $______
8th month         $______         $______         $______
9th month         $______         $______         $______
10th month        $______         $______         $______
11th month        $______         $______         $______
12th month        $______         $______         $______

Full Year           $______         $______         $______

If you have identified any gaps in personnel skills, state how these will be overcome by training, purchase of outside services, or subcontracting. Check with the nearest state employment service office for assistance. Write your plan:

What Is Your Banking Plan?

What will be the location and type of bank accounts opened for the business? A word of caution, keep business accounts separate from personal or family accounts. These vital records will be necessary for future tax and accounting purposes. Describe your banking plan:

How Is Your Credit Rating?

There may be several partial answers to this question. All will be of importance to the future of the business. First, what is your personal history of paying debts? Just to be safe, purchase a copy of your personal credit record from the local credit bureau for a small fee and make sure that it is accurate. Look in the classified telephone directory under “Credit Reporting Agencies.”

To establish a credit rating, it is necessary to secure credit with a number of businesses and to use it. Your rating will be based upon your record for paying for goods and services based upon the agreed terms. If your prior credit rating is poor, discuss with your lawyer, accountant, and banker options for improvement before seeking and being refused business credit.

Operational Plans Summary

The purpose of this section is to summarize from previous sections, the various operations of your business and link them to the finance section of your business plan. In addition you will want to summarize the advantages and disadvantages of a home-based business operation. Refer to your earlier checklist. Write your summary here:

The Financial Plan

Clearly the most critical section of your business plan document is the financial plan. In formulating this part of the planning document, you will establish vital schedules that will guide the financial health of your business through the troubled waters of the first year and beyond.

Before going into details of building the financial plan, it is important to realize that some basic knowledge of accounting is essential to the productive management of your business. If you are like most home business owners, you probably have a deep and abiding interest in the product or services that you sell or intend to sell. You like to do what you do, and it is even more fulfilling that you are making money doing it. There is nothing wrong with that. Your conviction that what you are doing or making is worthwhile is vitally important to the success. Nonetheless, the income of a coach who takes the greatest pride in producing a winning team will largely depend on someone keeping score of the wins and losses.

The business owner is no different. Your product or service may improve the condition of mankind for generations to come, but, unless you have access to an unlimited bankroll, you will fail if you don’t make a profit. If you don’t know what’s going on in your business, you are not in a very good position to assure its profitability.

Most home-based businesses will use the “cash” method of accounting with a system of recordkeeping that may be little more than carefully annotated checkbook in which is recorded all receipts and all expenditures, backed up by a few forms or original entry (invoices, receipts, cash tickets). For a sole proprietorship, the business form assumed by this handout, the very minimum of recorded information is that required to accurately complete the federal Internal revenue Service Form 1040, Schedule C. Other business types (partnerships, joint ventures, corporations) have similar requirements but use different tax forms.

If your business is, or will be, larger than just a small supplement to family income, you will need something more sophisticated. Stationery stores can provide you with several packaged small business accounting systems complete with simple journals and ledgers and detailed instructions in understandable language.

Should you feel that your accounting knowledge is so rudimentary that you will need professional assistance to establish your accounting system, the classified section of your telephone directory can lead you to a number of small business services that offer a complete range of accounting services. Your can buy as much as you need, from a simple “peg-board” system all the way to computerized accounting, tax return service, and monthly profitably consultation. Rates are reasonable for the services rendered and investigative consultation will usually be free. Look under the heading, “Business Consultants,” and make some calls. Be sure to let them know the size of your business so you get to the ones who specialize in home-based operations. Many of them are home-based entrepreneurs themselves, and know what you will be going through.

Let’s start by looking at the makeup of the financial plan for the business.

The financial plan includes the following:

1. Financial Planning Assumptions-these are short

Statements of the conditions under which you plan to operate.

* Market health__________________________
* Date of startup_________________________
* Sales buildup ($)_______________________
* Gross profit margin_____________________
* Equipment, furniture, and fixtures required
* Payroll and other key expenses that will impact the financial               plan_________________

2. Operational Plan – Profit and Loss Projection
-this is prepared for the first year, broken into twelve individual months. It should become your first year’s budget. See Exhibits A and A-1.

1.  Souuce of Funds Schedule – this shows the source(s) of your funds to capitalize the business and how they will be distributed among your fixed assets and working capital.

2.  Pro Forma Balance Sheet –”Pro Forma” refers to the fact that the balance sheet is before the fact, not actual. This form displays Assets, Liabilities, and Equity of the business. This will indicate how much investment will be required by the business and how much of it will be used as Working Capital in its operation.

3.  Cash Flow Projection – this will forecast the flow of cash into and out of your business through the year. It helps you plan for staged purchasing, high volume months, and slow periods.

Creating the Profit and Loss Projection

Refer to Exhibits A and A-1. Create a wide sheet of analysis paper with a three-inch wide column at the extreme left and 13 narrow columns across the page. Write at the top of the first page the planned name of your business. On the second line of the heading, write “Profit and Loss Projection.” On the third line, write “First Year.”

Then, note the headings on Exhibit A and copy them onto your 13-cloumn sheet. If startup is indefinite, just write “Month #1,” “Month #2,” etc. Column 13 should be headed “Total Year.”

In the wide, unnumbered column on the left of your 13-column sheet, copy the headings from the similar area on Exhibit A. Then, follow the example set by Exhibit A and list all of the other components of your income, cost, and expense structure. You may add or delete specific lines of expense to suit your business plan. Guard against consolidating too many types of expense under one account lest you lose control of the components. At the same time, don’t try to break down expenses so discretely that accounting becomes a nuisance instead of a management tool. Once again, Exhibit A provides ample detail for most home-based businesses.

Now, in the small column just to the left of the first monthly column, you will want to note which of the items in the left-hand column are to be estimated on a monthly (M) or a yearly (Y) basis. Items such as sales, cost of sales, and variable expenses will be estimated monthly based on planned volume and seasonal or other estimated fluctuations. Fixed expenses can usually be estimated on a yearly basis and divided by twelve to arrive at even monthly values. The “M” and “Y” designations will be used later to distinguish between variable and fixed expense.

Depreciation allowances for fixed assets such as production equipment, office furniture and machines, vehicles, etc., will be calculated from the source of funds schedule.

Exhibit A-1 describes line by line how the values on the profit and loss projection are developed. Use this as your guide.

Source of Funds Schedule

To create this schedule, you will need to create a list of all of the Assets that you intend to use in your business, how much investment each will require, and the source of funds to capitalize them. A sample of such a list is shown below:

Asset Cost Source of Funds

Cash $2,500 Personal savings

Accounts Receivable 3,000 From profits

Inventory 2,000 Vendor credit

Pickup truck 5,000 Currently owned

Packaging machine 10,000 Installment purchase

Office desk and chair 300 Currently owned

Calculator 75 Personal cash

Electric Typewriter* 500 Personal savings

*A note about office equipment: although this handout has been written for a broad audience of home-based business operators, those who plan enterprises which produce printed products or large volume of correspondence should consider an electronic word processor as a great time saver. Test use or rent two or more brands that appear to meet your needs and select the one with which you feel most comfortable. Don’t be afraid to ask others who have had to make this decision for advice. Compatibility of your system with those of potential typesetting services or printers should be of high consideration. If you are not quite sure, consider renting or leasing the equipment until you are. Service contracts on such complex electronic gear are usually a good insurance policy.

Before you leave your source of funds schedule, indicate the number of months (years x 12) of useful life for depreciable fixed assets. (In the example, the pickup truck, the packaging machine, and the furniture and office equipment would be depreciable.) Generally, any individual item of equipment, furniture, fixtures, vehicles, etc., costing over $100 should be depreciated. For more information on allowances for depreciation, you can get free publications and assistance from your local Internal revenue Service office. Divide the cost of each fixed asset item by the number of months over which it will be depreciated. You will need this data to enter as monthly depreciation on your profit and loss projection. All of the data on the source of funds schedule will be needed to create the balance sheet.

Creating the Pro Forma Balance Sheet

Refer to Exhibit B. This is a balance sheet form. There are a number of variations of this form and you may find it prudent to ask your banker for the form that the bank uses for small businesses. It will make it easier for them to evaluate the health of your business. Use Exhibit B in Exhibit B-1 that describes line by line how to develop balance sheet.

Even though you may plan to stage the purchase of some assets through the year, for the purposes of this pro forma balance sheet, assume that all assets will be provided at startup.

Cash Flow Projection

An important subsidiary schedule to your financial plan is a monthly cash flow projection. Prudent business management practice is to keep no more cash in the business than is needed to operate it and to protect it from catastrophe. In most small businesses, the problem is rarely one of having too much cash. A cash flow projection is made to advise management of the amount of cash that is going to be absorbed by the operation of the business and compares it against the amount that will be advisable.

Refer to Exhibit C for an excellent form for this purpose. Your projection should be prepared on 13-column analysis paper to allow for a twelve-month projection. Exhibit C-1 represents a line by line description and explanation of the components of the cash flow projection that provides a step-by-step method of preparation.

Outside Sources of Assistance

The U.S. Small Business Administration’s Office of Business Development programs are extensive and diversified. They include free individual counseling, courses, conferences, workshops, problem clinics, and a wide range of publications. Counseling is provided through community based organizations such as:

SCORE and ACE, which help small business owners, solve their operating problems through a one-on-one relationship. Counseling is not limited to small businesses that have a problem. It is available as well to managers of successful firms who wish to review their objectives and long-range plans for expansion and diversification.

SMALL BUSINESS INSTITUTES (SBIs) which have been organized through SBA on over 500 university and college campuses as another way to help small business. At each SBI, senior and graduate students at schools of business administration, and their faculty advisors, provide on-site management counseling. Students are guided by the faculty advisors and SBA management assistance experts and receive academic credit for their work.

SMALL BUSINESS DEVELOPMENT CENTERS (SBDCs) which draw from resources of local, state, and federal government programs, the private sector, and the university facilities to provide managerial and technical help, research studies, and other types of specialized assistance of value to small business. These university-based centers provide individual counseling and practical training for small business owners.

BUSINESS MANAGEMENT TRAINING programs are co-sponsored by SBA in cooperation with educational institutions, Chambers of Commerce, and trade associations. Courses generally take place in the evening and last from six to eight weeks. In addition, conferences covering such subjects as working capital, business forecasting, and marketing are held for established businesses on a regular basis. SBA conducts Pre-Business Workshops dealing with financing, marketing assistance, types of business organizations, and business site selection for prospective business owners. Clinics that focus on particular problems of small firms in specific industrial categories are held on an as-needed basis.

COOPERATIVE EXTENSION SERVICE offers advice in a wide variety of home economics and agricultural subject matter. Consult your county Extension agent for more information.

A Final Word

In completing this handout, you have put in a great deal of time and effort. You should now have all of the elements needed to present as simple or sophisticated a prospectus for your enterprise as you desire. More important, you have created the management tools to guide you in your venture. Once the business opens its doors, the details, problems, challenges, and joys of going it alone will inundate you. It will be difficult to hold your course through the rough seas ahead, but don’t forget this “chartbook,” it will see you through to “port profit.” It should be a living document, referred to regularly, massaged constantly, and revised to reflect your experience. Begin a planning cycle that expands this first year plan into one that spans three or five years out. Update it at regular intervals. Set your goals and live by them. Your success is in your hands. Good planning and good execution!

Resources

Atkinson, Wm. Working at Home: Is It for You? Dow Jones-Irwin, 1985. 162p. (HD62.7.A85 1985)

Behr, Marion. Women Working Home: The Homebased Business Guide and Directory. 2nd edition. Edison, N.J., WWH Press, 1983. (HD6072.6.U5B44 1983)

Barbec, Barbara. Homemade Money: The Definitive Guide to Success in a Home Business. Betterway Pubins., 1984. 272p.

Davidson, Peter. Earn Money at Home: Over 100 Ideas for Businesses Requiring Little or No Capital. McGraw-Hill, 1981. 326p. (HD69.N3D37)

Delany, George. The #1 Home Business Book. Liberty Publ. Co., 1981. 169p. (HD8036.D44)

Edwards, Paul and Sarah. Working From Home. Jeremy Tarcher Inc., 1985.

Feldstein, Stuart. Home, Inc.: How to Start and Operate a Successful Business From Your Home. Grosset & Dunlap, 1981. 249p. (HD8036.F45 1981)

Hewes, Jeremy J. Worksheads: Living and Working in the Same Place. Dolphin Books, 1981. 165p. (HD8037.U5H44)

Kishel, Gregory. Dollars on Your Doorstep: The Complete Guide to Homebased Businesses. Wiley, 1984. 183p. (HD62.7.K575 1984)

Lieberoff, Allen J. Climb Your Own Ladder: 101 Home Businesses That Can Make You Wealthy. Simon & Schuster, 1982. 242p. (HD2341.L49 1983)

Rice, Frederick H. Starting a Home-Based Business. University of Vermont. SBDC/DVES Burlington, VT., 1985.

Scott, Robert. Office at Home. Charles Scribner’s Sons, 1985. 373p. (HF5547.5.S38 1985)

Tepper, Terri. The New Entrepreneurs: Women Working From Home. Universe Books, 1980. 238p. (HF5500.3.U54T46)

Waymon, Lynn. Starting and Managing a Business From Your Home. U.S. Small Business Administration, Starting and Managing Series, Vol. 2, Washington, D.C., 1986.

webmaster@asbdc.org

The Arkansas Small Business and Technology Development Center is funded in part through a cooperative agreement with the U.S. Small Business Administration through a partnership with the University of Arkansas at Little Rock College of Business and other institutions of higher education. All opinions, conclusions or recommendations expressed are those of the author(s) and do not necessarily reflect the views of the SBA. It is the goal of UALR to eliminate discriminatory harassment and to promote equal opportunity regardless of race, gender, color, national origin, sexual orientation, age, religion, veteran’s status, or disability.


The Best Software for Your Home-Based Business

September 28, 2010

Having the right software programs can improve the productivity and professionalism of your small business. To avoid spending money on unnecessary software, take some time to determine what your software needs are and which products will make your life easier. The list below includes some of the most popular software programs that are proven performers for home-based businesses.

Microsoft Office is the most popular suite of business productivity software. It includes Word, Excel, PowerPoint, and Outlook. Although there are other applications available that perform the same functions, the Office applications are the de facto standard in the business world.

QuickBooks is the leader in accounting software. It is useful for invoicing, keeping customer records, and tracking your inventory. In addition, you can manage your business’s finances in the same application. QuickBooks provides add-ons to handle business functions such as payroll and credit card processing.

Quicken is the ideal financial software for small home-based businesses that do not need the extra functionality of QuickBooks. You can track both personal and business expenses, and it is also helpful in preparing your taxes.

Stamps.com lets you print postage right from your computer so you do not have to run to the post office each time you need to ship a package. It integrates with QuickBooks and several other popular software packages.

RetailEdge offers an efficient way to manage your inventory and keep track of your customer sales. In addition, RetailEdge provides credit card point of sale functions.

WorkTime is project and time management software that will let you keep track of the hours that you spend on different tasks and help you manage your time more efficiently.

Adobe GoLive
or Macromedia Dreamweaver are two popular software packages that can help you develop and design an effective business Web site. If you don’t have a knack for computer applications, consider hiring a designer to handle your site for you.

Adobe InDesign is a desktop publishing package that is useful for designing promotional materials and newsletters for your business. However, the price tag for InDesign may be out of reach for some smaller companies, and there can be a bit of a learning curve. If you need an application that can design these materials and you do not want to spend a lot of money, Microsoft Publisher is a viable, low-cost alternative.

Adobe Acrobat is a useful software package if you need to create PDF documents. PDFs are documents that can be read by any computer using the free Adobe Reader application, making it the preferred document format for sharing files between colleagues or clients.

Whether you need a small accounting program or a full-fledged office suite, there are many different software packages on the market that are geared toward home business owners. If you are not sure which is the best software program for your business, try to find a company that offers a free trial period so that you can make an informed decision before spending your money. You can also take a look at CNET.com or at SmallBusinessComputing.com for reviews and comparisons of particular applications.

Also read “Technology and Equipment for Home-Based Businesses” for a discussion of things like printers, phone mail, and internet access for your small business.

Article Found here: http://www.allbusiness.com/specialty-businesses/home-based-business/3316-1.html


Costs of Starting an Online Retail Business

September 28, 2010

Online retail businesses are a popular option for entrepreneurs with minimal capital to invest up front. What’s more, online retail is a great business to run as a home-based, solo, parent or part-time entrepreneur. It can also be a fantastic outlet for your creative talent or hobby.

So you’re asking yourself—what does it actually cost to start an online retail business? We’ve got a real-life example for you: Amy Weaver, corporate refugee and owner of a new online greeting card company. Amy took her creative ideas about a tried-and-true product—greeting cards—and launched her own online retail business. “Your words, not ours” is the humble tag line that sums up the unique niche of Amy’s Whoopzie Daizie Cardz. “I’m a card addict,” Amy explains. “But for me, greeting cards always seemed a little over the top—the glitter and the butterflies and everything else. I just want them to be simple. Maybe start a thought or give a good impression of what the card will be about on the front, and then let me fill in the words.”

Amy, a 32-year-old Dallas resident, began thinking about starting her own business more than a year and a half before she taxied down the runway. Her career as an airline property manager left her feeling confined. “Both my parents had their own companies, and I always felt claustrophobic working for someone else,” Amy admits. “So I’ve been attracted to the entrepreneurial lifestyle through experience.”

“I was drawn to the card industry because it’s a low-risk industry,” she continues. “Other than printing cards and the other basics, it’s pretty low cost—it’s not like I’m building superconductors.”

To finance her startup venture, Amy secured a $30,000 line of credit from a Texas bank and tapped into personal savings to keep up with her regular living expenses. While securing a line of credit is not typical for a startup that has been in business less than two years, many entrepreneurs are able to leverage personal savings, credit cards, friends and family or home equity loans to get started.

Amy then mapped out three critical areas on which to focus her financial resources in the initial startup phase:

  • designing a dynamic website
  • creating a top-quality product
  • implementing a strategic marketing program.

Let’s take a look at these priorities one by one.

Designing a dynamic website
“First, I had to have a wonderful website because essentially that’s my storefront. I wanted it to look sharp and classy but still convey the personality of Whoopzie Daizie Cardz.” Amy invested $5,000 in her site, which went live in February. This figure includes a web designer’s hourly fees, web hosting costs, domain-name registration, and the purchase of a shopping-cart function that allows Whoopzie Daizie to accept online orders and payments. Amy admits that she chose to go with some of the pricier options when building her site, and that it certainly is possible to build a site for less than $5,000.

Because her company name is long and has an idiosyncratic spelling, Amy reserved two domain names, whoopziedaiziecardz.com and wdcardz.com. The site’s platform was constructed under the first address, and customers who use the shorter name are automatically funneled to the Whoopzie Daizie Cardz site. Amy recommends that business owners whose company names have an unusual spelling—say, Andersen or Hawthorn—consider doing the same. A supplemental domain name can be claimed for less than $100 for a 2-year period, with the opportunity for renewal when the term expires.

Creating a top-quality product
The second critical objective of Amy’s startup strategy for her online retail business was to design and manufacture top-flight greeting cards. She had counted on having to pay $60 to $80 per hour for graphic design services, but luck was on her side. Clay Davis, of Plan 9 Design, was so excited about the fledgling card company that he offered to come on board as Amy’s art director and business partner.

As Clay set about designing the cards, Amy began investigating materials and manufacturing. She quickly realized that there is much more to a piece of paper than meets the eye, and that using two commercial printers would be a practical and cost-effective approach. “The volume of the print run brings down the cost, but then you may have too many cards. That’s what directed me into two types of printing. The digital printing is less costly for the lower volumes, so I printed most of my cards through there and just printed a couple hundred each. The larger, traditional printer I used for the cards that needed to be more precise. I printed a thousand cards each, which is a lot.” All told, Amy spent $1,600 on paper and $5,400 on printing services to create enough inventory to take the site live.

Next, Amy turned her attention to packaging. She splurged on a supply of silk drawstring pouches the same azure blue as the Whoopzie Daizie logo. Each card is individually wrapped in a transparent plastic sleeve, which costs about $0.10, and an insert in the bag tells the company story and informs the buyer that her purchase will benefit a cancer-related charity. “My dad died from multiple myeloma, a cancer of the blood and bone marrow, and my mom had breast cancer,” Weaver says. “The donations—20% of my net income—are the focus of all this.”

Implementing a strategic marketing program
When it comes to building out a strategic marketing program —the third and final piece in Amy’s initial startup expenditures for her online retail business—understanding the consumer is of paramount importance. To gather data about customer preferences, Amy and Clay conducted extensive market research. Once they had about 45 design mock-ups, they printed two of each card and hosted a focus group. Their goal was to halve the number of final designs that would go to press. They invited about 50 friends and family members to critique the look and feel of the cards. “Through that focus group we got ideas like ‘The font should be different’ or ‘I don’t like the color’ or ‘I’d never buy this card,’” Weaver remembers. “Thank goodness we have really critical friends who are honest!”

The focus group expenses toted up to about $900, a figure that includes card printing, product displays, food and drinks, and gift bags for each participant. The bags contained Whoopzie Daizie t-shirts, cards, and cookies. Weaver plans to use focus groups again in the future, but she says she’ll be more shrewd in planning the next session. For example, she wants to target women, who make up more than 80% of card buyers, according to the National Greeting Cards Association.

Pricing the product: A carefully constructed marketing plan requires savvy product pricing. In talking with others in the industry, Amy discovered that retail prices of greeting cards generally reflect a 100% markup from wholesale. The psychological tipping point for consumers, she learned, is $4. “Anything above $4, people want something extra, such as a bookmark,” Amy says. She and her director of business development, Megan Wood, applied that rule of thumb to determine that a unit price of $3.75 would be readily accepted by customers and yield a modest profit.

Marketing the product via trade shows: Although her showroom is in cyberspace, Amy wants customers to be able to see and touch her cards. To accomplish this, she has begun exhibiting her product line at trade shows. The first was in Dallas, and Amy spent about $1,000 to create a “bare bones” display that includes several cards enlarged to 2’ x 3’.

Amy’s mother, Sandra Weaver, helped staff the Whoopzie Daizie booth. The entry fee to reserve exhibit space runs from $1,500 to $2,000 at most trade shows. Travel expenses for one or two people will be about $1,000 for out-of-town conventions.

Trade-show attendance is the linchpin of Amy’s clever wholesale-to-retail marketing strategy. “My goal is to try to develop the wholesale end of the business—to get the cards into stores—to develop brand awareness that will drive the retail business to the website.” This approach ties in with Amy’s idea of using Dallas as a test market. For example, Amy plans to deliver gift baskets to the owners of local gift shops and boutiques that might be interested in carrying Whoopzie Daizie cards.

When all was said and done, Amy managed to start Whoopzie Daizie for around $20,000 by allocating her money in the following categories:

  • Website (design, domain name, web hosting, shopping cart): $5,000
  • Product (card stock, printing, packaging): $7,500
  • Market research (focus group party): $900
  • Trade show marketing (one trade show): $2,500
  • Wholesale marketing (gift baskets for local stores): $1,000

Amy is inspired by the challenge of competing with 3,000 other greeting card publishers in the United States. “I’m not someone who is drawn to Vegas or to gamble, so it’s not like starting this business was an impulse decision,” she says. “There’s great risk in what I’m doing, but—man, it’s exciting. Just bring it on.”

Our Bottom Line
Starting an online retail business can take a relatively small amount of capital if you manage your budget wisely. Some of the key ingredients of an online retail startup are: building a dynamic website; creating a top-quality, market-tested product; and developing an innovative marketing strategy. But above all, make sure you understand your market and your unique selling proposition very well, because the competition is pretty stiff out there in cyberspace!


Melissa Martin is a freelance writer for StartupNation.

Click here to find out more!


Follow

Get every new post delivered to your Inbox.

Join 23,428 other followers

%d bloggers like this: